Driving School Diary
Your lessons, your pupils, their progress and the money side of the job, all in one private app built for UK driving instructors. No accounts, no logins, nothing shared with anyone. It just works, right there on your iPhone.
Accept contactless payments on your iPhone.
With Tap to Pay on iPhone and Driving School Diary, you can take the lesson fee on your own iPhone before the pupil is out of the car. Physical debit and credit cards, Apple Pay and other digital wallets, all accepted. No extra terminals or readers needed, and the money goes straight to your own account.
The whole job of teaching people to drive, in one place. Open the app and your week is right in front of you.
See your lessons by day, week, month or year. Spot your free slots at a glance, book a pupil into one in seconds, set weekly repeats, and mirror it all into your iPhone's Calendar so lessons sit alongside the rest of your day.
A tidy profile for every learner: contact, address, licence, test date and their usual lesson. Track progress on the official DVSA scale, run a mock test, and message them by WhatsApp, text or a call in one tap.
Take the fee on the spot with Tap to Pay on iPhone, or by pay link, cash or transfer. Know what you are owed and who still owes it, scan receipts, log expenses and mileage, raise tidy invoices, and get your Self Assessment figures totalled for you. The app never holds a penny of it, and never takes a cut.
A day in the diary.
A few of the things instructors tell us they want most.
When a pupil asks "when can you fit me in?", tap the day and the app shows your genuine free slots, worked out from your working hours minus the lessons already booked and your travel time between them. Tap a slot, start typing the pupil's name, and it is booked, with a weekly repeat if you want one.
Rate what you covered on the same five-level scale that is on a learner's official driving record. Each pupil's report card sums it up: overall test readiness, their strong points, what still needs work, the topics to do next, and a countdown to their test. Share it as a PDF in a tap. Plan the next lesson and the app suggests their weakest topics first.
Tap to Pay on iPhone sits at the top of every Take payment screen, so the lesson fee is settled before the pupil is out of the car. Underneath it: a pay link and QR code built from your own PayPal.me or Stripe link, cash, or a bank transfer. Raise an invoice and the app gathers a pupil's completed, unpaid lessons and totals them, ready to share as a PDF. Every payment produces a numbered receipt. Take a block up front and the hours draw down as you teach. It all lands in your own account, never ours, and we never take a cut. Terms apply.
Connect to CarPlay and Lesson Mode puts today's pupil on the car screen with a Start lesson button, then a short list of activities and a simple one-to-five score. Mark how they did with a single tap, eyes up and hands off your phone, and it saves straight onto the lesson.
Built with instructors, for the real day-to-day of the job.
Tally driving, serious and dangerous faults with real DVSA pass rules; the result lands on the report card.
Log business mileage at the HMRC 45p rate and your costs, with income, outstanding and net for the month and all time.
Export paid income, expenses and mileage as a single CSV to send straight on at year end.
Top a pupil up for a block of lessons; the hours draw down automatically as you mark lessons complete.
Open each pupil's own WhatsApp or Messages prefilled with their name and time. It is never a faceless broadcast.
A nudge the day before and an hour before each lesson, before a pupil's test, and when a completed lesson is still unpaid.
Book the test itself as a chargeable lesson type; it sets the countdown and flows through your invoices.
Keep prospective pupils with a note and swipe to turn one into a full pupil the moment a slot opens.
Today's lessons on your Home and Lock Screen, and "add a lesson", "my next lesson" and "what am I owed" from Siri.
Record when your ADI badge, insurance, MOT and DBS are due and get reminded 30 days before each.
See the day's pickups in order with the drive time between them, a warning when a gap is too tight, and one-tap mileage.
Point the camera at a receipt and the amount, date, shop and category fill themselves in. It all happens on your phone.
Revenue per taught hour, diary utilisation, active pupils, no-show rate and the average lessons it takes to pass.
Debtors listed by amount and age, oldest first, with one tap to chase them or take the payment there and then.
Accept contactless payments on your iPhone: cards, Apple Pay and other digital wallets, with no extra terminals or readers. How it works.
Set your fee and notice period once; the app recommends whether to charge, and anything charged becomes money owed.
A PDF account statement for any pupil, and a numbered receipt for every payment, branded with your logo and VAT if you have one.
Turnover, allowable expenses and net profit against the SA103S box numbers, a tax and Class 4 set-aside estimate, and Making Tax Digital quarters.
Save the notes you send over and over, with name and time filled in, plus one-tap running late and post-lesson recap.
One tap for Apple Maps directions to a pupil's address or the lesson pickup point.
Photograph the front and back of a pupil's licence and the number, expiry and date of birth are read on your phone, with expiry flagged in red.
Type "double with Sam tomorrow at 4pm" and the pupil, lesson type and time fill themselves in for you to check. It happens on your device.
A branded card built from your profile, with your ADI number and a QR code, shared as an image, a contact card or plain text.
Load a diary of example pupils and lessons, take the guided tour, then clear it out in one tap and start your own. Nothing to sign up for.
Insurance, association fees, anything on a cycle. Set it once and each payment records itself on its due date, so the year totals correctly.
Lock the app behind Face ID or your passcode, and keep an off-device backup whenever you like.
05 · Private by design
Your diary is yours. It lives on your iPhone, not on anyone's servers.
06 · Get Driving School Diary
Driving School Diary is in testing now for iPhone, made for UK driving instructors on iOS 26 and later (iPhone 11 or later, or iPhone SE 2nd generation). Leave your email and we will tell you the day it reaches the App Store, and nothing else.
One email when it launches, nothing else. We never share your address.